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Costs letter to solicitors

  • M2020
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27 Oct 20 #514592 by M2020
Topic started by M2020
I am preparing for FH and I want to seek a costs order against my ex due to his litigation misconduct. He has failed to negotiate with open offers (no response to my open offers, not even acknowledged), failed to respond to my questionnaire, resulting in the issue of 2 schedules of deficiencies and request for penal notice, and has unreasonably pursued aspects of his financial remedy claim. I understand I have to make it clear to his solicitor that I intend to pursue costs, is there a draft letter or template available? If not do I set out in the letter to the solicitor what I consider the litigation misconduct to be? I am aware I need to complete form N260.

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27 Oct 20 #514593 by .Charles
Reply from .Charles
Are you represented by a solicitor? If not what costs do you intend to claim?

Costs orders are rare in family proceedings and usually only made when a party unreasonably fails to accept or reject an open offer that is bettered at final hearing.

Failing that it is possible to obtain an order for costs of an application such as the penal application you sought. If that issue wasn't determined or an order was made that did not include a costs order, you cannot claim one now.

There is no template letter or draft - each matter is judged on its merits so you would have to put forth an argument why a costs order is made in accordance with the Family Procedure Rules. The Practice Direction to Part 28 is useful:

"4.5
Parties who intend to seek a costs order against another party in proceedings to which rule 28.3 applies should ordinarily make this plain in open correspondence or in skeleton arguments before the date of the hearing. In any case where summary assessment of costs awarded under rule 28.3 would be appropriate parties are under an obligation to file a statement of costs in CPR Form N260."

The guidance for obtaining a costs order is set out in FPR Part 28.3 which has a lot of escape clauses (see extract below).

For instance, the starting point is that there is no costs order and to overcome that you have to demonstrate litigation conduct. Even if you can do that, the financial effect on the parties is taken into account - this is not a problem where the parties are rich in assets but if the assets are limited the court's determination at final hearing may be such that a costs order will unbalance the carefully crafted financial settlement.

In essence, getting a costs order is difficult but giving notice of your intention to pursue one can help focus the other side's mind.

Charles

Extract from FPR 28.3

"(5) Subject to paragraph (6), the general rule in financial remedy proceedings is that the court will not make an order requiring one party to pay the costs of another party.

(6) The court may make an order requiring one party to pay the costs of another party at any stage of the proceedings where it considers it appropriate to do so because of the conduct of a party in relation to the proceedings (whether before or during them).

(7) In deciding what order (if any) to make under paragraph (6), the court must have regard to –

(a) any failure by a party to comply with these rules, any order of the court or any practice direction which the court considers relevant;

(b) any open offer to settle made by a party;

(c) whether it was reasonable for a party to raise, pursue or contest a particular allegation or issue;

(d) the manner in which a party has pursued or responded to the application or a particular allegation or issue;

(e) any other aspect of a party's conduct in relation to proceedings which the court considers relevant; and

(f) the financial effect on the parties of any costs order."

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27 Oct 20 #514594 by M2020
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Many thanks for your quick response Charles.

With the help of this site I have done the vast majority of the work myself, but I am using a solicitor on an adhoc basis and I have incurred solicitor’s fees and counsel’s fees.

My first open offer was 18 months ago and my latest open offer 3 months ago, both were ignored. My ex’s legal costs at FDR we’re £10k, his WP offer post FDR was equal to his combined costs and my original offer. In conference with counsel it was suggested on this basis I might be able to claim my costs. Elements of his claim are without merit. So far my costs and my open offer fall below his WP offer, which is why I haven’t yet agreed a settlement.

As a LiP I understand I can also claim for my time spent chasing replies to questionnaires and issuing schedules of deficiencies? His solicitor only responded to the schedule of deficiencies on the day I applied for the penal notice, so an order was not made.

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30 Oct 20 #514626 by .Charles
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The N260 should cover costs incurred after the date of the open offer (or prepare a version from the date of each open offer).

You can claim litigant in person costs at £19 p/h but ensure you do not claim VAT which may be added automatically depending upon which form you use.

Time spent is based on 6 minute unit i.e. 10% of one hour so use multiples e.g.

0.1 = 6 minutes
0.2 = 12 minutes
0.3 = 18 minutes
0.4 = 24 minutes
0.5 = 30 minutes
.
.
1.0 = 60 minutes

Round up to the nearest unit.

Charles

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30 Oct 20 #514628 by M2020
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Many thanks for your advice Charles. I am drafting my S25 statement and I am including in it my proposals for settlement. I want to include that I would like to court to make a costs order, in view of the Applicant’s litigation misconduct. Is it sufficient to say a costs order in the sum of £XXX and form N260 will be filed before the hearing or do I need to set out in the S25 statement how the costs have been calculated?

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30 Oct 20 #514629 by .Charles
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The N260 shows how costs are calculated. You only need state that you are seeking a costs order due to litigation misconduct.

If you want to refer to the costs in your s25 statement just use a global figure as the N260 will be in the bundle.

Charles

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28 Mar 21 #516299 by Destinyhelp
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Good morning

I would be interested in the response in this thread to the question below. My solicitor has issued a schedule of Deficiencies to my stbxh via his solicitor as his replies were vague and a lot of documents were missing. His solicitor even slightly amended the questionnaire! We have also applied for Costs Order + Penal notice to be attached to the Order as we have not yet received key documentation noted in the First Directions Order.
The application we have just made makes reference to his bad conduct delay in receiving title deeds for properties abroad, one month delay in exchanging replies to questionnaires as they were not ready, and last paragraph briefly mentions we have received replies but the replies are vague and my solicitor now has to issue them a schedule of Deficiencies.

Can the cost order include my solicitors time spent chasing replies to questionnaire and any time spent also chasing replies to schedule of Deficiencies? We have not specifically requested for this though made reference that replies to questionnaire are vague and therefore issuing a schedule of deficiencies.

'As a LiP I understand I can also claim for my time spent chasing replies to questionnaires and issuing schedules of deficiencies? His solicitor only responded to the schedule of deficiencies on the day I applied for the penal notice, so an order was not made.'

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